DOCUMENT MANAGEMENT
OCR
The OCR function Optical Character Recondition allows any pdf viewer to read a document that has just been scanned into the system, and thus making it possible to search for documents using the content of the document itself rather than just the metadata attached to the document making this function very useful for document management systems.
Bulk Scanning
Many institutions have tend to have a lot of documents that may not be useful to the company or its day to day processes however many of them are kept for many purposes, auditing, reference to them for previous case, government policy, etc. We do bulk scanning of documentation and archive the hard copy, with the help of the institution’s staff we arrange the documents in a manner that makes it easier and more effective to retrieve documentation. And with a digital version of all the documentation, your options are, first for the digital documents store them in an EDMS (Electronic Document Management System) or arrange them on your server. Secondly the main documents could be archived due to the fact that you have a digital version available to you from your PC to your mobile devices.
Electronic Document Management System (EDMS
EDMS is the leading means to organize your office and for easier and quick access to your documentation. Due to the fact that we live in a digital age organizations are becoming more paperless offices where the less paper around the better. An EDMS is one of the best ways to manage digital documentations within a paperless office space. From workflows to generation reports to archiving your documentations, an EDMS software would be one of the best means to archive a true paperless office making it the modern office it is meant to be.
EDMS Software we offer M-Files: M-files is a world renowned document management software, it is very user friendly, easily integrates into your windows system and with 24 hour help service it is easily considered one of the best EDMS software on the market. For more information on m-files please go to https://www.m-files.com/en.
Archiving
After scanning and uploading the documents to the desired format we would also create an archive, indexing the documentation, boxing the documentation and organizing and preparing the room for archiving purposes. All documents will be arranged for the most effective use of an archive which include:
- Indexing of each box for easy document retrieval.
- Creation of an archive to keep documents for as long as needed.
- Policies on how and when to use the archive.